This guidance has been expanded from the 6th edition. Authors usually must include a cover letter when they first submit their manuscript to a journal for publication. The cover letter is typically uploaded as a separate file into the online submission portal for the journal for more information on using an online submission portal, see Section The cover letter should be addressed to the journal editor; any interim correspondence is addressed to the editor or associate editor with whom you have been in communication.
Also include a cover letter with manuscripts being resubmitted to a journal after receiving an invitation to revise and resubmit. In the cover letter for the resubmission, thank the editors and reviewers for their feedback and outline the changes you made or did not make to the manuscript to address the feedback.
Using Subawards. Team Roles and Agreements. Determine Resources. Create a Budget. Big Grants. Types of Letters. Letters of Intent. Cover Letters. Letters of Support. Reference Letters. Additional Letters. Create Biosketches. Create a Resource Sharing Plan. Human Subjects. Decision Trees. Inclusion of Women Part 1. Inclusion of Women Part 2. Inclusion of Minorities Part 1.
Inclusion of Minorities Part 2. Inclusion of Age. Data Safety Monitoring Plan. Protection Human Subjects from Research Risk. Inclusion of Special Populations. Clinical Terms of Award. Clinical Terms of Award Restriction for China. Clinical Terms Guidance Compliance.
Sample Letter. Inclusion Codes. Involvement Codes. Clinical Trial Research. Investigator-Initiated Clinical Trial Resources. Vertebrate Animals. Research Animals Involvement Codes.
Select Agents. Biodefense Select Agents. Explanatory Statement. Late Applications. Options if Your Application Isn't Funded. Revise and Resubmit an Application. Create a New Application. Apply Outside of NIH. Revise and Resubmit an Application Here we cover factors to consider for revising and resubmitting an application, then rules for resubmitting, and finally our advice for resubmission applications.
Table of Contents Considerations for Resubmissions Rules for Resubmitting Resubmission Timing Tips for a Strong Resubmission Application Considerations for Resubmissions You probably want to jump right into your resubmission, but first check your original funding opportunity announcement FOA to confirm it hasn't expired, you still meet eligibility requirements, and NIAID or your chosen institute still participates. Should You Wait for the Summary Statement? Choose Your Path Your resubmission can take one of two paths: revise and request the same study section or revise and request a different study section.
Be aware that your application may still face some new reviewers who may raise different issues. Then ask yourself these questions: Did the reviewers' expertise fit your topic?
Were they knowledgeable about your methods? Did they understand the rationale for your research? Talk to colleagues and mentors to get their take and before you decide whether to request a new study section, keeping the following points in mind: You have no guarantee of anyone's presence at the meeting—including past reviewers—because participants rotate on and off, and NIH uses ad hoc reviewers. You'll still have to address reviewer critiques from the first review even though that critique came from a different study section.
Your new study section sees the summary statement and expects you to make appropriate changes. Cautionary Notes About Resubmissions Consider the following words of caution: Use the most recent version of the FOA and forms, even if it's not the one you used originally.
We can't stress the point enough. If a significant amount of time passes before you can resubmit, reassess the science and consider submitting a new application instead of a resubmission, particularly if the science has evolved. Don't launch into your resubmission until you've read our instructions and advice below.
Rules for Resubmitting Resubmissions have several unique rules. When you start revising, discuss the reviewers' points one by one. When you resubmit, you're playing by new rules: Rule 1: You have just one opportunity to resubmit. Rule 2: You must apply within 37 months of the original application's receipt date. Rule 3: You must create a one-page introduction that addresses all your reviewers' issues that are stated in your summary statement.
Reviewers will look for their comments and check that you revised accordingly. Here's how to proceed: Highlight your reviewers' comments in your introduction and the body of your application, usually in the Research Plan.
But if changes are so extensive that most text would be affected, explain them in the introduction only. Make sure your introduction does the following: Summarizes the substantial additions, deletions, and changes to the application. Responds to major weaknesses raised in the summary statement.
Note that identifying individual changes by using brackets, indents, or change of typography in the text of Specific Aims, Research Strategy, and other application attachments is no longer required, though NIH will continue to accept applications that contain the specific mark-ups.
Include any new preliminary data you have, and strengthen the application where possible—even in areas your reviewers did not question. Use the forms from the most current funding opportunity announcement, and scan the funding opportunity announcement to see if anything has changed. Even if you take all these steps, you have no guarantee of success for several reasons: Reviewers are not wedded to their critiques. New reviewers may disagree with previous comments or raise new criticisms.
Because a summary statement is not an exhaustive critique of your proposal, it may not list all concerns reviewers had plus issues they may have raised had the discussion continued.
That said, many people get funded after revising, and usually a resubmission can't hurt you. Resubmission Timing If you are on a list for possible selective pay or end-of-year funding, resubmit—don't wait to see what will happen.
You may be able to start revising right away, but take the time to do the best job you can. Read more about timing at Timelines and Due Dates. When Not to Resubmit Quickly Sometimes waiting has little impact on the timing of an award. Sometimes waiting has little impact on the timing of an award. For Cycle 1 receipt dates September-October Council , you often have to wait several extra months before you get an award because the Institute does not yet have a budget for the following fiscal year.
If you wait to submit for the Cycle 3 receipt dates May Council instead, you could lose just a month or two before you actually get an award. Tips for a Strong Resubmission Application Here are some tips to help you succeed. If possible within your introduction's one-page limit, address comments point by point. Be sure your introduction at least does the following: Summarizes the issues and criticisms and respond in as much detail as possible.
Summarizes the substantial additions, deletions, and changes to the application. Research Plan and elsewhere in the body of your application.
Update as needed to respond. If you're cramped for space, don't drop important details in favor of making space to address reviewer comments. Be respectful even if you disagree. If you disagree, explain why, and provide additional information if possible. Even better, change your proposal. For example, if reviewers don't like an approach, propose a different one, even if you don't agree.
Identify changes. Communication Support Consultants teach you new strategies for communicating research, proposals, presentations, essays, and applications. We work with all CMU students, from first-year undergraduates through Ph.
Learn about specific, research-backed communication strategies, ranging from writing effective emails to presenting data effectively to communicating successfully in a team. We have a growing library of handouts, videos, and short online courses that concisely explain specific communication strategies. We cover topics from writing job application letters and statements of purpose to organizing essays to completing your dissertation.
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